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The Alaska Employer Registration form serves as a mandatory gateway for businesses planning to operate within Alaska's vast landscape, detailing the preliminary steps that businesses of various structures must follow to align with state regulations. Administered by the Alaska Department of Labor and Workforce Development’s Division of Employment and Training Services, the document outlines the comprehensive process from who must register—essentially any entity engaging employees in the state—to the multifaceted nature of registration itself. It delves into the specifics needed for successful filing, like delineating between new registrations or updates, the necessity of a Federal Employer Identification Number (FEIN), and intricate details regarding business type, ownership, and contact information. Additionally, it highlights the importance of accurately describing the business’s activities and services to ensure the correct tax rate is applied. The form also caters to nuanced scenarios involving acquisitions, entity changes, and voluntary coverage elections for certain types of employment that are typically excluded, underlining the Alaska Department of Labor and Workforce Development’s effort to maintain a comprehensive employment security tax framework. With ways to register both online and through traditional mail, alongside the availability of support services for assistance, the form is designed to streamline the registration process for Alaska’s diverse array of employers.

Document Example

Alaska Department of Labor and Workforce Development

Division of Employment and Training Services

Employment Security Tax

Alaska Employer

Registration Form

WHO IS REQUIRED TO REGISTER?

Any person, firm, corporation, or other type of organization for some portion of a

day has employed one or more persons is required by law to register.

TO REGISTER ONLINE:

Go to https://my.alaska.gov. Create a myAlaska account or login.

Select the Services tab.

Under Services for Businesses, select Employment Security Tax.

Under Employer Maintenance, select New Registration.

 

FOR ASSISTANCE

SEND COMPLETED

 

CONTACT:

REGISTRATION FORM TO:

In Juneau: (907) 465-2757

 Fax: (907) 465-2374

Toll-free outside Juneau:

 Email: esd.tax@alaska.gov

Alaska Department of Labor

 

(888) 448-3527

 

and Workforce Development

Relay Alaska:

Employment Security Tax

 

 

(800) 770-8973

P.O. Box 115509

 

 

Juneau, AK 99811-5509

We are an equal opportunity employer/program. Auxiliary aids and services

are available upon request to individuals with disabilities.

INSTRUCTIONS

Check the box on the top left of the form to indicate if this is a new or update registration.

1.Mark the box that describes your business entity.

If you have selected Nonprofit organization and are exempt under IRC 501(a) and 501(c)(3), you may choose the reimbursable method of reporting, agreeing to reimburse the State of Alaska for the actual dollar amount of benefits paid to former employees. All employers may file under the taxable method of reporting and paying contributions at an assigned annual rate. Please contact Employment Security Tax for information on requirements to select reimbursable status.

2.Enter your Federal Employer Identification Number (FEIN). If you have employees, you must have an FEIN.

Do not use your Social Security Number.

3.If you were previously assigned an account number by Employment Security Tax enter that number.

4.Mark the appropriate box. If you wish to provide coverage for excluded employees, mark ‘Yes’ and complete Page 3.

5.Enter the month, day and year your business paid or anticipates paying your first payroll in Alaska.

6.Enter the number of employees you anticipate hiring to perform the business activities.

7.Enter the legal name of your business. If a corporation, enter exactly as registered with the Department of Commerce, Community and Economic Development.

8.Enter the doing business as (DBA) name of the business if different from #7.

9.Enter the mailing address of your business. Complete the Alaska Power of Attorney in order for ES Tax to discuss your account with another party. The form is located at labor.alaska.gov/estax, under Forms/Publications.

10.Enter the phone number of your business.

11.Enter your physical worksite address in Alaska if different than #9. If you do not have a physical worksite in Alaska, please explain. If there are multiple worksites, list them in the additional worksite section.

12.Enter the fax number of your business.

13.Enter the name of the person who is the primary contact for your business.

14.Enter the phone number of your business contact person.

15.Enter the email of your business contact person.

16.Enter your business website.

17.Describe in detail the specific product(s) sold or service(s) your business will provide in Alaska. Failure to complete this item may result in an inaccurate tax rate.

18.Describe which specific activity in #17 generates the most Alaska income.

19.Check whether you anticipate hiring contract labor to deliver the products and services your business provides in Alaska.

If you have questions or are unsure of the tax liability of contract labor, contact Employment Security Tax for assistance.

20.Enter the most recent business that occupied the location at which your business is currently operating.

21.Check if you hired or acquired employees from the previous business who occupied your current location, and indicate the number you acquired.

22.Enter the month, day and year of the entity change or acquisition of your business.

23.Enter the month, day and year your business paid or anticipates paying your first payroll in Alaska.

24.Check the type of acquisition or entity change that took place. If needed, explain on a separate page.

25.Enter the percentage of Alaska operating assets obtained from the acquired business or entity change.

26.Enter all prior owner(s) name(s), FEIN and DBA of the acquired business or entity change.

27.Enter all account numbers of the acquired businesses or entity change.

28.Enter the number of employees acquired from the predecessor employer.

OWNERSHIP AND RESPONSIBLE PARTY

INFORMATION:

 

Sole proprietor:

Enter your name, residence address

 

and Social Security Number.

Partnership:

Enter the requested information for

 

each partner.

Corporation:

Enter the requested information for

 

each corporate officer.

LLC:

Enter the requested information for

 

each manager and member of the

 

LLC. Indicate in the “Title” area if

 

the individual(s) is a nonmember

 

manager(s) or a managing member(s).

Non-profit:

Enter the requested information for

 

directors, trustee, executor or other

 

principals.

Other:

Enter the requested information for

 

owners or other principals.

Code/Responsibility:

Enter applicable codes for each

 

person listed.

CERTIFICATION and SIGNATURES:

This registration form must be signed by the person completing the form. Also provide name, date, title, phone and email.

UPDATE REGISTRATION INSTRUCTIONS

To update registration information, be sure to check the update box at the top left of the form in the Department of Labor and Workforce Development address block. Always complete #2, #3, #7 and #8, along with those items that have changed, or those boxes you have been instructed to complete.

Alaska Employer Registration Form

 

 

 

Account number

Bus. type

 

NAICS

 

 

Predecessor

 

Predecessor

Alaska Department of Labor

New

 

 

 

 

 

 

 

 

dues?

 

 

 

 

 

 

 

 

 

and Workforce Development

Update

 

 

 

 

 

 

 

 

 

Employment Security Tax

 

 

Field auditor

Mailings

Rate type

Rate year

Rate link

Rate

 

Receive date

 

 

 

 

 

 

 

type

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

P.O. Box 115509, Juneau, AK 99811-5509

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPLETE BOTH SIDES OF FORM

 

 

 

THE ABOVE AREA IS FOR STATE USE ONLY

 

 

1) Type of business:

Sole proprietor

 

 

Partnership: General ________

 

Limited ________

Date partnership formed ________________________

 

Nonprofit organization

Federally recognized tribe

 

 

 

Other __________________________

Desired method of payment

Taxable

Reimbursable

 

Corporation: Date incorporated ___________________

 

 

State incorporated _____________________

 

State corporation number _____________________

 

Limited Liability Company (LLC) : Date formed _____________ State ____________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2) Federal Identification Number:

3) Have you ever been assigned an account number with

4) Do you wish to cover employees that can be excluded?

 

 

 

 

 

 

Employment Security Tax?

 

 

 

 

 

(See Page 3)

Yes

 

No

 

 

 

 

 

 

 

 

Yes

No

 

If yes, list number:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

__________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5) What is the date of your first payroll in Alaska or the anticipated date?

 

 

 

 

 

 

 

 

6)

Number of employees

 

Month ____________

Day ____________ Year ____________

(Your account will be opened this date)

 

in Alaska:

 

 

 

 

 

 

 

 

 

 

7) Legal business name:

 

 

 

 

 

 

 

 

 

 

 

 

8) DBA name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9) Mailing address:

 

 

 

 

 

 

 

 

 

City:

 

 

 

State:

 

 

Zip:

 

10)

Business phone:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11) Physical worksite address in Alaska (list additional worksites below):

 

 

 

City:

 

 

Zip:

 

12)

Fax number:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13) Business contact name:

 

 

14) Business contact phone number:

 

15) Business contact email:

 

16) Business website:

 

 

 

 

 

 

 

 

 

 

 

 

17) Describe products and services your business provides in Alaska. (Failure to complete this section may result in

 

18) Of the items in #17, which

 

a higher tax rate.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

generates the most income?

 

 

 

 

 

 

 

 

 

 

19) Do you anticipate using contract labor to

20) Was there a previous business operating at your location?

 

21) Did you obtain any employees from #20?

 

perform the activities stated in #17?

 

 

 

Yes

 

 

No

 

 

 

 

 

 

Yes

 

No

 

N/A

 

 

Yes

No

 

 

 

 

If yes, prior business name:

 

 

 

 

If yes, how many? ___________

 

 

 

 

 

 

 

 

 

 

 

 

Complete this section if you have changed your business or have acquired an Alaska business operation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22) Date changed or acquired:

 

 

 

 

 

 

 

 

 

 

23) Date of first payroll under new ownership:

 

 

 

 

 

 

Month ___________ Day ___________

Year ____________

 

 

 

Month ____________ Day ____________ Year ____________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24) Type:

Change in entity (sole proprietorship to partnership, partnership to corporation, etc.)

Change in partner

 

25) What percent of the Alaska

 

 

 

operating assets were acquired?

 

 

Change in corporation stock transfer

Corporate charter change

 

Corporate officer change

 

 

 

 

 

 

 

___________%

 

 

 

Purchase

Lease

 

Foreclosure

 

Repossession

Other (Describe in detail on separate paper)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

26) Prior owner(s) name(s), FEIN and DBA name:

 

 

 

 

 

 

 

 

 

 

 

27) Prior account number

 

28) Number of

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(if known):

 

 

 

employees

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

acquired:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Additional Alaska Worksite

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name (DBA):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mailing address:

 

 

 

 

 

City:

 

 

 

State:

 

 

 

Zip:

 

 

Business phone:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Physical address:

 

 

 

 

 

City:

 

 

 

State:

 

 

 

Zip:

 

 

Fax number:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Of the items in #17, which one generates the most income at this worksite?

 

 

 

Number of employees at this worksite:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name (DBA):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mailing address:

 

 

 

 

 

City:

 

 

 

State:

 

 

 

Zip:

 

 

Business phone:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Physical address:

 

 

 

 

 

City:

 

 

 

State:

 

 

 

Zip:

 

 

Fax number:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Of the items in #17, which one generates the most income at this worksite?

 

 

 

Number of employees at this worksite:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 1

Form TREG (Rev. 2/19)

Ownership and Responsible Party Information

Information of business principals, i.e. a sole proprietor, each partner, all corporate officers, directors, LLC manager(s) and LLC member(s).

 

Name, title, social security number and effective date

 

Residence phone and email

 

Residence address

 

%

 

Code *

 

 

 

 

Owned

 

(1-6)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name: _________________________________________

 

 

_______________________________

 

 

 

 

 

 

Title: __________________________________________

 

_______________________________

Residence address

 

 

 

 

 

 

 

 

 

 

_______________________________

 

 

 

 

 

 

 

 

 

 

Residence phone

 

 

 

 

 

 

SSN: __________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effective date: _____________________

 

 

 

_______________________________

_______________________________

 

 

 

 

 

 

 

 

 

Email

 

 

 

 

 

 

 

 

 

City

State

 

Zip code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name: _________________________________________

 

 

_______________________________

 

 

 

 

 

 

Title: __________________________________________

 

_______________________________

Residence address

 

 

 

 

 

 

 

 

 

 

_______________________________

 

 

 

 

 

 

 

 

 

 

Residence phone

 

 

 

 

 

 

SSN: __________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effective date: _____________________

 

 

 

_______________________________

_______________________________

 

 

 

 

 

 

 

 

 

Email

 

 

 

 

 

 

 

 

 

City

State

 

Zip code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name: _________________________________________

 

 

_______________________________

 

 

 

 

 

 

Title: __________________________________________

 

_______________________________

Residence address

 

 

 

 

 

 

 

 

 

 

_______________________________

 

 

 

 

 

 

 

 

 

 

Residence phone

 

 

 

 

 

 

SSN: __________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effective date: _____________________

 

 

 

_______________________________

_______________________________

 

 

 

 

 

 

 

 

 

Email

 

 

 

 

 

 

 

 

 

City

State

 

Zip code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name: _________________________________________

 

 

_______________________________

 

 

 

 

 

 

Title: __________________________________________

 

_______________________________

Residence address

 

 

 

 

 

 

 

 

 

 

_______________________________

 

 

 

 

 

 

 

 

 

 

Residence phone

 

 

 

 

 

 

SSN: __________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effective date: _____________________

 

 

 

_______________________________

_______________________________

 

 

 

 

 

 

 

 

 

Email

 

 

 

 

 

 

 

 

 

City

State

 

Zip code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name: _________________________________________

 

 

_______________________________

 

 

 

 

 

 

Title: __________________________________________

 

_______________________________

Residence address

 

 

 

 

 

 

 

 

 

 

_______________________________

 

 

 

 

 

 

 

 

 

 

Residence phone

 

 

 

 

 

 

SSN: __________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effective date: _____________________

 

 

 

_______________________________

_______________________________

 

 

 

 

 

 

 

 

 

Email

 

 

 

 

 

 

 

 

 

City

State

 

Zip code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name: _________________________________________

 

 

_______________________________

 

 

 

 

 

 

Title: __________________________________________

 

_______________________________

Residence address

 

 

 

 

 

 

 

 

 

 

_______________________________

 

 

 

 

 

 

 

 

 

 

Residence phone

 

 

 

 

 

 

SSN: __________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effective date: _____________________

 

 

 

_______________________________

_______________________________

 

 

 

 

 

 

 

 

 

Email

 

 

 

 

 

 

 

 

 

City

State

 

Zip code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

* CODE/Responsibility:

 

 

 

 

 

 

 

 

 

 

1. File contribution reports

 

3. Determines which creditor is paid first

 

 

5. Hire/fire authority

 

 

 

 

 

 

 

2. Pay contributions due

 

4. Check signing authority

 

 

 

 

6. All of the above

 

 

 

CERTIFICATION: With my signature, I certify that information provided

 

 

 

 

 

 

on this form is correct and true to the best of my belief.

 

 

 

 

 

 

 

 

__________________________________________________

__________________________________________________

__________________________________

 

 

Printed name

 

 

 

Signature

 

 

 

 

 

Date

 

 

__________________________________________________

______________________________ ______________________________________________________

 

 

Title

 

 

 

Contact phone

 

 

Contact email

 

 

 

 

 

POWER OF ATTORNEY

To authorize a third party to discuss your account with us, submit an Alaska Power of Attorney.

The form is located at labor.alaska.gov/estax under Forms/Publications.

Page 2

Form TREG (Rev. 2/19)

Employer name:

 

Account No.:

Voluntary Election of Coverage for Excluded Employment

(All employees in a selected non-covered employment group are reportable.)

Check non-covered employment you wish to cover:

Service of executive officers of a corporation formed under AS 10.06.

An executive officer is one who (1) is specifically named in the bylaws, (2) serves at the pleasure of the board, and (3) is given and actually exercises authority and responsibility for the overall management of the corporation. Note: Wages of corporate officers not meeting the definition of an executive officer are

reportable.

Service performed by an individual in the employ of a son, daughter or spouse (sole proprietor only).

Service by a child under age 18 for a parent (sole proprietor only).

Service performed for a parent or legal guardian if the individual is under the age of 21 and a full-time student during eight of the last twelve months and intends to resume full-time student status within the next four months (sole proprietor only).

Service performed for a nonprofit, federally recognized tribe or governmental agency by a person receiving work relief or work training where the program is financed in whole or in part by funds from any federally recognized tribe or a federal, state, or political subdivision.

Service by a minister or member of a religious order of a church.

Other service performed for a church or association of churches, including elementary and secondary schools, but not including other organizations operated for non-religious purposes.

Service for a school, college, or university by an enrolled student who is regularly attending classes.

Service in agricultural labor where the employer either paid less than $20,000 in wages per quarter in current or preceding calendar year or employed fewer than 10 people.

Service of fishing boat crewmembers if fewer than 10 who are paid a percent of the proceeds of the sale of the catch.

Domestic service in a private home when wages paid are less than $1,000 per quarter in the current or preceding year.

Service selling or distributing newspapers on the street or house to house.

Elected or appointed public officials.

Service in the fields of insurance, real estate, or stock by a salesperson, solicitor or broker paid by commission and are not required to be covered by the Federal Unemployment Tax Act.

Service by a full-time student under the age of 22 in a work-study program taken for credit at a public or nonprofit institution which certified that the service is an integral part of the program.

Service performed by an individual in the exercise of duties as an officer of a federally recognized tribe.

Effective date of voluntary election of coverage:

/

/

 

 

 

 

 

 

 

Signature

 

 

 

Business phone

 

 

 

 

 

Print name and title

 

 

 

Email

This agreement, when approved, is binding for two complete calendar years; if the approval is not at the start of a calendar year it is binding for the remainder of that calendar year and two additional years. Coverage continues in effect on a yearly basis until a request to terminate is received by the Agency in writing before March 15 of the termination year. In the event the account becomes delinquent, the Agency reserves the right to cancel the voluntary election of coverage retroactive to the quarter a report and full payment were last received.

Self-employment is not covered, nor can coverage be elected.

Sole proprietors, partners and members of an LLC are considered self-employed.

Page 3

Form TREG (Rev. 2/19)
➤ Alaska Employer Registration

Document Specifics

Fact Detail
Who Must Register Any entity employing one or more persons for some part of a day
Online Registration Available through https://my.alaska.gov by selecting Employment Security Tax under Services for Businesses
Contact Information for Assistance Phone numbers, fax, and email provided for Juneau-based office and toll-free options
Business Entity Options Includes sole proprietor, partnership, corporation, LLC, and nonprofit, among others
Reporting Requirement Options Employers may report under taxable or reimbursable methods
Federal Employer Identification Number (FEIN) Required for registration; personal SSN is not to be used
First Payroll and Employee Numbers Employers must enter the date of first payroll in Alaska and the number of anticipated employees
Coverage for Excluded Employees Option to provide coverage for excluded employment types by completing an additional section
Primary Contact Information Includes contact name, phone number, email, and business website address
Business Activity Description Requires detailed description of products or services offered in Alaska
Contract Labor Consideration Employers must indicate if they anticipate hiring contract labor
Ownership and Party Responsibility Information Requires detailed information from business principals with specific roles and responsibilities
Certification and Signature Form must be signed by the person completing it, affirming the correctness of information

Instructions on How to Fill Out Alaska Employer Registration

Completing the Alaska Employer Registration form is a necessary step for any business that has employed or plans to employ one or more persons for any portion of a day in Alaska. This process is detailed but straightforward, ensuring that your business complies with the Alaska Department of Labor and Workforce Development's requirements. The form helps the Division of Employment and Training Services collect essential information about your business and its operations in Alaska. Once filled, the form plays a critical role in establishing your business’s employer account for employment security tax purposes. Here are the detailed steps to accurately complete the Alaska Employer Registration form.

  1. First, decide if this registration is for a new account or if you're updating an existing one. Check the appropriate box at the top left of the form.
  2. Select the box that best describes your business entity type. Choose the "Nonprofit organization" box if applicable and decide between the taxable or reimbursable method of reporting.
  3. Provide your Federal Employer Identification Number (FEIN) in the space provided. Remember, using a Social Security Number in place of FEIN is not permitted.
  4. If Employment Security Tax previously assigned an account number to your business, enter it.
  5. Indicate whether you wish to provide coverage for excluded employees by marking ‘Yes’ or ‘No’. If ‘Yes’, ensure to complete the additional information required on Page 3.
  6. Enter the date your business paid or anticipates paying your first payroll in Alaska.
  7. Estimate and enter the number of employees you anticipate hiring in Alaska.
  8. Provide the legal name of your business. Make sure it matches the registration with the Department of Commerce, Community and Economic Development if you're a corporation.
  9. Enter the doing business as (DBA) name, if it differs from the legal name provided.
  10. Fill in the mailing address for your business.
  11. List your business’s phone number.
  12. Provide the physical worksite address in Alaska. If there isn’t one, explain accordingly. For multiple worksites, provide details in the additional space provided.
  13. Enter your business’s fax number.
  14. Provide the name of the primary contact person for your business.
  15. Include the phone number of the contact person named above.
  16. Provide the email address of the business contact person.
  17. Enter your business’s website URL.
  18. Describe the specific products or services your business will provide in Alaska.
  19. Identify which activity generates the most income in Alaska.
  20. Indicate whether you anticipate hiring contract labor for your Alaska operations.
  21. Provide details of any previous business that occupied your current business location.
  22. If applicable, provide information about employees acquired from the previous business at your location.
  23. Fill in details regarding the date and nature of any entity change or acquisition.
  24. Specify the percentage of Alaska operating assets obtained through acquisition or entity change.
  25. List all prior owner(s), their FEINs, and DBA names if relevant.
  26. Enter all account numbers related to the acquired businesses or entity changes.
  27. Enter the number of employees acquired from the predecessor employer.
  28. Under the "Ownership and Responsible Party Information" section, provide the required information for all applicable parties based on your business structure.
  29. Complete the Certification section at the bottom by signing and dating the form. Include your name, title, phone number, and email address.
  30. If you wish to authorize a third party to discuss your account with the Division of Employment and Training Services, complete the Alaska Power of Attorney form, which is available on the department's website.

Once the form is completed and carefully reviewed for accuracy, it can be filed online through the myAlaska portal or mailed to the address provided. Registering your business correctly is the first step towards compliance with Alaska’s employment regulations, ensuring you're set up for successful operations within the state.

What You Should Know About This Form

Who is required to register with the Alaska Department of Labor and Workforce Development Division of Employment and Training Services for Employment Security Tax?

Registration is mandatory for any individual or entity, such as a person, firm, corporation, or other types of organization, that has employed one or more persons for some portion of a day. This is a legal requirement aimed at ensuring all employers are duly registered for employment security tax purposes.

Can I register my business online for Employment Security Tax, and if so, how?

Yes, businesses can register online for Employment Security Tax. To do so, visit the official website at https://my.alaska.gov. You will need to create a myAlaska account if you don't already have one, or log in to your existing account. Navigate to the Services tab, then look for Services for Businesses and select Employment Security Tax. Under Employer Maintenance, you will find the option for New Registration.

Where can I find assistance or get in touch for help with the registration process?

For assistance, you can contact the Alaska Department of Labor and Workforce Development in several ways. If you're in Juneau, call (907) 465-2757. There's also a toll-free number available for those outside Juneau, which is (888) 448-3527. Additionally, you can fax to (907) 465-2374, or email esd.tax@alaska.gov. For hearing-impaired individuals, Relay Alaska services are available at (800) 770-8973.

What type of information will I need to provide on the Alaska Employer Registration Form?

You'll need to provide various pieces of information, including your Federal Employer Identification Number (FEIN), details about your business such as its legal name, DBA (Doing Business As) name if applicable, a mailing address, and phone number. Additionally, you'll specify the type of business entity, the anticipated number of employees, and the business's physical worksite address in Alaska. Information on the specific products or services your business will provide, as well as any excluded employment you wish to cover, must be included too.

What do I do if I'm not sure about the tax liability of hiring contract labor in Alaska?

If you are unsure or have questions regarding the tax liability associated with hiring contract labor for your business activities in Alaska, you should directly contact Employment Security Tax for guidance. They can provide specific information and assistance relevant to your situation.

How do I indicate if my business is acquiring employees from a previous business occupant at my current location?

On the Alaska Employer Registration Form, you will find a section dedicated to acquisitions and changes in your business. If you are acquiring employees from a business that previously occupied your location, you can indicate this by checking the appropriate box and providing details about the previous business and the number of employees acquired.

What are the options for payment methods for Employment Security Tax and how do I select one?

All employers have the default option to file under the taxable method of reporting and paying contributions at an assigned rate. However, nonprofit organizations exempt under IRC 501(a) and 501(c)(3) may choose the reimbursable method, agreeing to reimburse the State of Alaska for the benefits paid to former employees. You can select your preferred method on the registration form by marking the appropriate box.

What is included in the Ownership and Responsible Party Information section?

This section requires detailed information about the business's principals. For a sole proprietor, this includes their name, residence address, and Social Security Number. Partnerships, corporations, limited liability companies (LLCs), nonprofits, and other entities must provide similar information for each partner, corporate officer, manager, member, or principal involved, along with their percentage of ownership and their role in the company's operations and financial responsibilities.

Is it necessary to update my registration information, and if so, how do I do it?

Yes, it is important to keep your registration information up to date. To update your information, you should check the 'update' box at the top left of the form and complete the necessary sections that have changed or as instructed. This ensures that your business’s records with the Alaska Department of Labor and Workforce Development are current and accurate.

What should I do if I need to authorize a third party to discuss my account with the Alaska Employment Security Tax?

If you need to authorize a third party to discuss your account, you must submit an Alaska Power of Attorney form. The form is available on the labor.alaska.gov/estax website under Forms/Publications. Completing this form allows the designated party to communicate with Employment Security Tax on behalf of your business.

Common mistakes

Filling out the Alaska Employer Registration form is a crucial step for businesses operating within the state. However, mistakes can occur during this process, leading to potential delays or complications. Here are seven common errors to avoid:

  1. Not checking the box at the top left of the form to indicate whether it's a new registration or an update. This basic step is often overlooked but is essential for processing your form correctly.
  2. Selecting the wrong business entity type or not clearly understanding the distinctions between them. Each type, such as sole proprietorship, corporation, and LLC, has specific obligations and benefits under Alaska law.
  3. Using a Social Security Number (SSN) instead of the Federal Employer Identification Number (FEIN). Businesses must use their FEIN to register, as using a personal SSN can lead to identity theft and privacy issues.
  4. Omitting or inaccurately entering the legal name of the business or its DBA (Doing Business As) name. It’s important to ensure these names match the official records at the Department of Commerce, Community, and Economic Development.
  5. Leaving out the anticipated date of the first payroll in Alaska. This date is crucial for the Department of Labor to determine when your tax liability begins.
  6. Failure to accurately describe the specific products or services the business will provide in Alaska, which can result in an inaccurate tax rate assignment.
  7. Incorrectly completing the Ownership and Responsible Party Information section or the section concerning excluded employment groups, if applicable. Both sections require detailed and accurate information about the business and its personnel.

To ensure a smooth registration process, it is recommended to:

  • Review the form thoroughly before submission.
  • Consult with Alaska's Department of Labor and Workforce Development or a professional advisor if there are any uncertainties or questions.
  • Maintain up-to-date records and documentation to support the information provided on the form.

Taking these steps can help avoid common pitfalls and ensure that your business complies with Alaska's employment and tax regulations.

Documents used along the form

When embarking on the journey of establishing a business presence in Alaska, the Alaska Employer Registration Form serves as a vital first step for aligning with state labor laws and regulations. However, this form is but a piece of the puzzle. Businesses must also consider several other essential forms and documents to ensure full compliance and a smooth operational start. Below are key documents often used alongside the Alaska Employer Registration Form.

  • Form TREG Power of Attorney: This document is necessary if the business owner or principal wants to authorize another person to communicate with the Alaska Department of Labor and Workforce Development on their behalf. It is crucial for allowing designated individuals to handle matters related to employment security tax, making it easier to manage the business's obligations without direct daily oversight by the owners.
  • New Hire Reporting Form: As part of compliance with state and federal laws, employers in Alaska must report new employees to the Alaska State Directory of New Hires. This process assists in the enforcement of child support obligations and helps maintain the integrity of the state’s unemployment insurance program by preventing fraudulent claims.
  • Request for Reimbursable Method Form: Nonprofit organizations with a 501(c)(3) status have the option to reimburse the State of Alaska for unemployment benefits paid to former employees instead of paying regular unemployment insurance taxes. This form is used to apply for reimbursable status, which can be a cost-saving measure for qualifying organizations.
  • Worker’s Compensation Insurance Coverage Form: Although not directly related to the Department of Labor and Workforce Development, securing worker’s compensation insurance is a legal requirement for most businesses with employees in Alaska. This form evidences a business's compliance with state laws mandating coverage for work-related injuries and illnesses.

Collectively, these documents form a comprehensive framework for legal and regulatory compliance for new employers in Alaska. Understanding and completing these forms diligently ensures that businesses not only meet their obligations but also protect their employees and operations. Staying informed and proactive about these requirements is essential for any business aiming to thrive in Alaska's dynamic economic environment.

Similar forms

The Internal Revenue Service (IRS) W-9 Form shares similarities with the Alaska Employer Registration Form, particularly in the collection of taxpayer identification numbers and certifications. Both forms require the legal name, doing business as (DBA) name, business address, and tax identification numbers (for the Alaska form, it's the FEIN - Federal Employer Identification Number; for the W-9, it's the requester's TIN). These details are crucial for the accurate assessment and reporting of taxes and for ensuring compliance with tax laws. The primary purpose of both forms is to gather information from entities to facilitate tax-related administrative processes, although the specific focus of each form varies with the administering body’s requirements.

Similarly, the U.S. Department of Labor's Form WH-347 Payroll Certification for Public Works Projects bears resemblance to the Alaska Employer Registration Form in that both involve declarations related to employment and wages. While the WH-347 is used for reporting wages on federally funded projects to ensure compliance with the Davis-Bacon and related Acts, the Alaska Employer Registration Form collects information on employees to comply with state employment security tax requirements. Both documents are important for the administration of labor laws and have sections dedicated to the identification of the business entity, including names and contact information, but serve different governmental oversight purposes.

The Business License Application form, often used by states to register businesses for identification and tax purposes, also shares similarities with the Alaska Employer Registration Form. Both forms require detailed business information, including the legal and DBB names, business activities, owner or responsible party information, and contact details. These forms establish a business’s legality and its eligibility for operating within the jurisdiction, laying the groundwork for tax collection, employment tracking, and economic development efforts. While the focus may differ slightly— with the Alaska form specifically targeting employer responsibilities for employment security tax — both are critical first steps in establishing a business’s formal presence in a given area.

The Uniform Commercial Code (UCC) Financing Statement is another document that aligns with the Alaska Employer Registration Form to some extent, particularly in how both documents record vital information for legal and financial purposes. The UCC form is predominantly used to declare a security interest in a transaction, requiring detailed information about the debtor and secured party, similar to how the Alaska form collects detailed information about the employer for employment security purposes. While their legal functions differ significantly—one facilitating commerce through secured transactions and the other managing employment tax liabilities—their role in organizing and codifying essential business information within a legal framework showcases their parallel nature.

Dos and Don'ts

When it comes to filling out the Alaska Employer Registration form, paying close attention to detail and understanding the expectations can save time and ensure compliance with the state's regulations. Below are some essential dos and don'ts to keep in mind:

  • Do ensure that all required fields are completed with accurate and current information.
  • Do not use your Social Security Number in place of the Federal Employer Identification Number (FEIN); the FEIN is mandatory for businesses with employees.
  • Do check the appropriate box to accurately describe your business entity type. This information is crucial for determining your obligations and rights under the state law.
  • Do not guess the number of employees you plan to hire. Make an informed estimation to ensure accurate tax and benefit calculations.
  • Do clearly state the purpose, products, or services your business will provide in Alaska. Being vague or incomplete can lead to an inaccurate assessment of your tax rate.
  • Do not ignore the section on prior business operations at your planned business location. Knowing whether you are taking over an existing operation can impact your obligations and support needs.
  • Do decide if you need to provide coverage for excluded employees and check ‘Yes’ if applicable, ensuring you complete additional necessary documentation.
  • Do not leave the contact information sections blank. Providing a primary contact person for your business is crucial for any follow-up needed regarding your registration.
  • Do double-check for any specific document requests or additional forms that may be required based on your business type or the information provided.
  • Do not sign and date the form without reviewing all entered information for accuracy and completeness. Errors or omissions can delay the processing of your registration.

Filling out the Alaska Employer Registration form is a step that signifies the beginning of your business journey in the state. Taking the time to accurately complete the form can pave the way for a smooth start and sustainable operation. Always review the latest regulations and seek clarification when in doubt to ensure full compliance and to take full advantage of all available resources and support.

Misconceptions

When it comes to filing the Alaska Employer Registration form, there are several misconceptions that can hinder both new and established businesses from understanding their responsibilities accurately. It's essential to address these misconceptions to ensure compliance with Alaska's Department of Labor and Workforce Development's regulations.

  • Only large businesses need to register. In reality, the requirement to register applies to any entity that has employed even one person for some part of a day. This includes small businesses, non-profits, and even sole proprietors who have hired employees.
  • Online registration is optional. Although it's not mandatory, registering online through the myAlaska portal is highly encouraged for efficiency and speed. Online registration also helps in ensuring that your information is processed more quickly than it might be through mail or fax submissions.
  • You can use your Social Security Number in place of an FEIN. This is a common mistake. The form specifies that an FEIN (Federal Employer Identification Number) is necessary if you have employees. Using a Social Security Number instead is not permitted for businesses.
  • All businesses pay contributions at the same rate. The form makes it clear that employers have the option to file under the taxable method of reporting and paying contributions at an assigned annual rate, or, in the case of nonprofits, choose a reimbursable method. This means that the contribution rate can vary depending on certain factors and choices made by the employer.
  • The form is only for registering new businesses. Another misunderstanding is that the Alaska Employer Registration is exclusively for new businesses. However, the form is also used for updating registration information or if there has been a change in ownership, entity type, or if the employer wishes to cover excluded employees.
  • All work performed in Alaska requires registration. While the majority of employment situations do require registration, there are specific exclusions for certain types of employment, such as work performed by independent contractors or certain family members under specific circumstances, as detailed in the form.
  • Having a physical worksite in Alaska is optional for registration. If you employ someone in Alaska, the expectation is that you will have a physical worksite address in the state or be able to explain the absence of one. The notion that businesses can employ people in Alaska without any physical presence or explanation is a misconception.

Understanding these misconceptions and correcting them is vital for any employer in Alaska to ensure compliance and smooth operations. Properly registering and maintaining your business's registration is not just a legal requirement; it's a crucial step in sustaining your business's good standing and ability to operate within the state.

Key takeaways

The Alaska Employer Registration form is essential for individuals and organizations employing one or more persons in Alaska, highlighting the requirement by law for these entities to register. Below are eight key takeaways regarding the form and its completion process:

  • All types of employers including individuals, firms, corporations, or other organizations that have employees in Alaska are mandated to register.
  • Employers can register online by creating or logging into a myAlaska account, navigating to the Services tab, selecting Employment Security Tax, and proceeding with New Registration under Employer Maintenance.
  • Assistance with the registration process can be obtained through various contact methods including phone calls to Juneau or toll-free numbers, email, fax, and Relay Alaska for individuals with disabilities.
  • It is crucial to correctly indicate whether the registration is for a new or updated account by checking the appropriate box at the top left of the form.
  • Employers should accurately describe their business entity, select the appropriate business type, and whether they opt for taxable or reimbursable reporting methods. Nonprofit organizations exempt under IRC 501(a) and 501(c)(3) have the option to choose the reimbursable method of reporting.
  • The Federal Employer Identification Number (FEIN) is required information on the form, and personal Social Security Numbers should not be used in its place.
  • Detailed information regarding the nature of the business, the specific products or services provided, and the anticipation of hiring contract labor must be provided to ensure accurate tax rate assignments.
  • Employer's contact information including the primary contact person's name, phone number, business address, and email address are necessary for communication purposes.

Completing the Alaska Employer Registration form with comprehensive and accurate information ensures legal compliance and facilitates communication with the Department of Labor and Workforce Development. Employers are encouraged to seek assistance if they have questions or encounter difficulties during the registration process.

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